Document Controller / CDE Administrator

About the role

Turner & Townsend's Digital Services division in Spain is looking for a Document Controller / CDE Administrator to join its team in Madrid. The role is varied and calls for excellent interpersonal skills, experience engaging with project stakeholders and the ability to work independently. It also requires an organised, systematic approach and experience setting up, configuring and managing a client's Common Data Environment (CDE) in line with ISO 19650.

Key responsibilities

• Configure and administer the CDE platform (e.g. Aconex, Autodesk Forma), keeping it performing optimally
• Implement and maintain access controls based on project team roles and responsibilities
• Develop and maintain ISO 19650 procedures, including user directories, CDE protocol and file naming conventions
• Train internal and external stakeholders, maintain training and user guides and logs, and act as main point of contact for CDE queries
• Audit the CDE regularly and report on system usage, document metadata accuracy, categorisation, revision, status, naming, suitability and format
• Work with stakeholders to capture processes and map them into document workflows
• Secure sensitive project information, including backups and archiving of historical documentation
• Provide subject-matter expertise to improve the technology's functionality and efficiency

Required profile

• 3-5 years' experience in document management and CDE administration, ideally in architecture, engineering and construction projects across the whole project lifecycle
• Experience managing project documentation under ISO 19650, including naming conventions, metadata, status, suitability and revision codes, and CDE workflow states (Work in Progress, Shared, Published, Archived)
• Excellent interpersonal skills and the ability to communicate with people at all levels
• An organised, systematic approach to document and record management
• Ability to build good working relationships with the client and project team

Required skills

• Administrator and user-level experience with CDEs such as Oracle Aconex, Autodesk Forma (formerly Autodesk Construction Cloud) and Microsoft SharePoint
• Microsoft Office skills
• Proficiency in spoken and written English and Spanish (Level C1 Advanced)
• Data migration between systems