Executive Assistant – Private Equity (Madrid)

About the role

We are looking for a proactive Executive Assistant to support three senior investment professionals at a reputable global private equity firm in Madrid. The role combines high‑level administrative support with cross‑border coordination, offering a dynamic environment for an experienced professional.

Key responsibilities

• Provide comprehensive assistance to senior investment staff, handling planning, organization, and administrative tasks.
• Manage all correspondence and telephone communications in both English and Spanish.
• Organise internal and external meetings and conferences across multiple time zones, including scheduling, preparation, and follow‑up.
• Maintain complex calendars, schedule board and management meetings, and ensure seamless coordination.
• Oversee travel arrangements, expense reporting, and related logistics.
• Support office‑management activities as needed.

Required profile

• 5‑10 years of experience as an Executive Assistant in a fast‑paced, global environment.
• Background in financial services or professional services preferred.
• Fluent English and professional‑level Spanish.
• Team‑player attitude with a proactive, ‘can‑do’ mindset.
• Strong emotional intelligence and active listening skills.

Required skills

What we offer

• Competitive salary plus discretionary bonus.
• Wellness allowance.
• Hybrid working model – two days per week remote.
• 25 days of annual leave.
• Inclusive global culture with regular team events and socials.