Executive Assistant to Western Europe Chairman

About the role

We are looking for a highly organized, proactive, and service‑oriented professional to provide high‑level administrative and strategic support to the Western Europe Committee Chairman. The role combines executive assistance, strategic coordination, and operational logistics across multiple countries in a fast‑paced, international environment.

Key responsibilities

• Manage complex calendars, schedule meetings, appointments, and extensive travel arrangements for the Chairman.
• Oversee budgets, expenses, invoices, and approvals related to the Chairman’s activities.
• Prepare and review presentations, reports, and briefing materials for executive meetings.
• Support development and tracking of strategic plans, roadmaps, and regional priorities.
• Conduct market, stakeholder, and internal research to aid decision‑making.
• Act as primary liaison between the Chairman and internal/external stakeholders, handling communications professionally.
• Coordinate committee meetings, events, workshops, and regional gatherings, ensuring seamless logistics.
• Facilitate communication and alignment across multiple countries and teams.
• Assist the Executive Committee of the European Platform in Barcelona with scheduling, agenda preparation, and action follow‑up.
• Handle confidential information with utmost discretion and contribute to ad‑hoc projects.

Required profile

• Minimum 7 + years experience as an Executive Assistant, Project Coordinator, or similar role.
• Proven experience supporting senior executives in an international setting.
• Strong background in logistics, event coordination, and stakeholder management.
• Excellent organizational, multitasking, and communication skills.
• High level of discretion, professionalism, and attention to detail.
• Proactive, solution‑oriented mindset with ability to anticipate needs.
• Diplomatic, culturally aware, reliable, and able to work under pressure.

Required skills