Office Assistant & Receptionist – Barcelona

About the role

We are seeking an enthusiastic, proactive, and highly organized Office Assistant & Receptionist to be the first point of contact for visitors, employees, and external partners in our Barcelona office. You will help create a welcoming workplace while supporting daily office operations.

Key responsibilities

• Welcome and assist visitors and guests.
• Handle incoming calls, mail, packages, and general communications.
• Coordinate meeting rooms, catering, and business meetings.
• Arrange business travel, including flights, accommodation, transportation, and visas.
• Support administrative processes, expense management, and invoice handling.
• Maintain office supplies and ensure smooth workplace operations.
• Provide general administrative support to the Office Manager and wider team.

Required profile

• 2–5 years of experience in office administration, reception, or similar roles.
• Excellent organizational and multitasking abilities.
• Strong customer‑service mindset and professional communication style.
• Proactive, detail‑oriented, and able to handle confidential information.
• Professional proficiency in Catalan, Spanish, and English.

Required skills

• Microsoft Office

What we offer

• Annual bonus
• Ticket Restaurant
• Private medical insurance