Office Manager

About the role

As the Office Manager at DKB Code Factory, you will be the heart of our Valencia office, creating a welcoming and efficient environment where our team can thrive. You will translate our people‑first values into everyday routines, events, and services, ensuring smooth operations and a strong sense of community.

Key responsibilities

• Own day‑to‑day office operations and provide front‑desk reception coverage.
• Maintain high‑quality onsite presence and resolve workplace requests quickly.
• Manage vendor and supplier contracts, costs, SLAs, and performance documentation.
• Develop and keep up‑to‑date operational documentation and playbooks (reception, access, maintenance, inventories).
• Lead the Q4 office relocation, coordinating vendors, move plans, stakeholder communication, and risk management.
• Implement Office NPS and feedback cycles, turning insights into prioritized improvements.
• Handle purchase requests, invoice checks, basic budgeting, and reporting.
• Support events and culture activities that foster connection.
• Act as the primary onsite liaison for People, IT, Finance, Real Estate, and external suppliers.

Required profile

• Proven experience in office, facilities, or workplace operations, preferably in tech or fast‑paced environments.
• Strong vendor management experience, including contracts and SLA monitoring.
• Excellent organizational skills with the ability to prioritize multiple requests and stakeholders.
• Service‑mindset and proactive problem‑solving approach.
• Comfortable with basic budgeting and invoice handling.
• Professional proficiency in English and Spanish; German is a plus.
• Willingness to work onsite five days a week in Valencia and support relocation activities.

Required skills

• Microsoft 365
• Jira
• Confluence

What we offer

• A collaborative, inclusive workplace culture.
• Regular team events from daily gatherings to after‑work drinks.
• Opportunities to shape office processes and community initiatives.