Office Manager (Milan, Madrid or Warsaw)

About the role

Bending Spoons is looking for an Office Manager to ensure its offices in Milan, Madrid or Warsaw are welcoming, efficient and inspiring workplaces. You will be the point of contact for all day‑to‑day operations, helping the team focus on their core work while you keep the environment running smoothly.

Key responsibilities

• Maintain the office in top condition – clean, comfortable and fully equipped for all staff.
• Manage daily logistics such as deliveries, supplies, catering and maintenance to ensure seamless operations.
• Oversee access and safety procedures, including temporary passes, emergency protocols and security checks.
• Quickly troubleshoot and resolve facilities issues to minimise disruption.
• Proactively identify and implement improvements to enhance the workplace experience.

Required profile

• Strong reasoning ability: solve complex problems from first principles and pay attention to critical details.
• High drive and ambition with a proactive, tenacious attitude toward responsibilities.
• Team spirit: generous, collaborative, willing to get hands‑dirty and support the best ideas.
• On‑site presence: work from the office each day to contribute directly to team goals.
• Fluent in English and in the local office language (Italian, Spanish or Polish).

Required skills

• Proficiency in English (reading, writing, speaking).
• Proficiency in the local language of the office (Italian, Spanish or Polish).