School Secretary

About the role

Kensington School, part of Inspired Education, is looking for a School Secretary to join its administration team in Pozuelo de Alarcón, Madrid. Inspired Education is a global group of premium private schools with 125 schools across 28 countries. This is a full-time, permanent position for a highly organised and proactive professional who plays a key role in the day-to-day operations of the school.

Key responsibilities

• Provide administrative support to the day-to-day running of the school and keep the administration office running smoothly.
• Assist with finance administration, including billing support, accounts receivable and payable, and answering routine queries from parents and staff.
• Support the coordination of school trips, excursions and extracurricular activities, including logistics, documentation and communications.
• Prepare and distribute newsletters, bulletins and operational updates for parents and staff.
• Assist with HR administration, such as onboarding, employee documentation, training records and compliance processes.
• Maintain accurate records and data in school administrative systems and databases.
• Support calendar management, scheduling and general operational coordination.
• Cover reception when required and act as the first point of contact for visitors, staff, students and families.
• Help improve administrative processes and maintain a high standard of service.

Required profile

• Previous experience in an administrative role, preferably in a school or educational setting.
• Excellent organisational skills and strong attention to detail.
• Able to manage several priorities and deadlines at once.
• Strong written and verbal communication skills, with a proactive, professional and service-oriented approach.
• Fluency in English and Spanish, able to communicate professionally.

Required skills

• Good working knowledge of Microsoft Office applications.
• Experience with digital administrative systems and databases.