Secretariat & HR Assistant (Madrid)

About the role

We are seeking a proactive and organized Secretariat & HR Assistant to support our Madrid office. You will ensure smooth administrative operations while providing high‑quality HR support in a dynamic, international environment.

Key responsibilities

• Manage incoming calls, emails, and correspondence with professionalism and discretion.
• Schedule appointments, coordinate meetings, and maintain calendars for staff and management.
• Prepare documents, reports, presentations, and internal communications.
• Organise travel arrangements, accommodation and related logistics.
• Coordinate facilities management, office supplies and vendor relationships.
• Welcome visitors, candidates and new employees, providing front‑desk support as needed.
• Support recruitment processes, including interview scheduling and candidate communication.
• Assist with onboarding and off‑boarding, ensuring a positive employee experience.
• Maintain employee records and HR systems, guaranteeing data accuracy and confidentiality.
• Help organise training sessions, internal events and employee engagement activities.

Required profile

• Highly organized with excellent planning and time‑management abilities.
• Strong written and verbal communication skills.
• Service‑oriented mindset capable of building positive relationships at all levels.
• Proactive problem‑solver with a continuous‑improvement attitude.
• Ability to work independently while handling multiple priorities and deadlines.

Required skills

What we offer

• Opportunity to work in an international asset‑management firm.
• Collaborative and supportive team environment.
• Professional development and training opportunities.