Administrative Assistant to CS Department & Area Director

About the role

The Barcelona Supercomputing Center (BSC) is seeking a proactive Administrative Assistant to support the CS Department’s Area Director. The role is part of the CS Operational Support group and contributes to the smooth coordination of daily operations, logistics and administrative processes across the department.

Key responsibilities

• Manage the Area Director’s calendar, schedule meetings and coordinate appointments.
• Arrange domestic and international travel, process expense reimbursements and handle related documentation.
• Organise internal and external events, workshops, conferences and visitor visits.
• Provide administrative support for projects, including document preparation and filing.
• Coordinate travel and logistical arrangements for Group Leaders and Activity Leaders as needed.
• Assist the wider Operational Support team with ad‑hoc tasks and shared operational duties.

Required profile

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills in English.
• Experience in administrative or secretarial roles, preferably in a research or academic environment.
• Commitment to equity, diversity and inclusion principles.

Required skills