Bilingual Office Manager & Executive Assistant

About the role

We are seeking a proactive bilingual Office Manager & Executive Assistant to join a leading venture capital firm in Barcelona. The role combines high‑level administrative support for the Managing Partners with day‑to‑day office management, ensuring a smooth and professional environment for staff, visitors, and investors.

Key responsibilities

• Manage daily office operations, act as the first point of contact for visitors and staff.
• Provide executive assistance to Managing Partners, including diary management, international travel coordination, expense handling, and meeting logistics.
• Coordinate with the London office on administrative matters and act as the primary liaison.
• Negotiate contracts and maintain relationships with landlords, suppliers, and service providers.
• Organise internal meetings, team events, and occasional investor or portfolio company gatherings.
• Support onboarding of new hires, including workspace preparation and IT setup.
• Oversee IT procedures, bank management, payments processing, invoicing and credit control.
• Maintain accurate legal, financial and corporate records.

Required profile

• Bilingual in English and Spanish (Catalan advantageous) with a university degree.
• 2‑3 years of experience in a similar office management or executive assistant role.
• Experience in venture capital, private equity, consulting or legal environments is a plus.
• Entrepreneurial mindset, high standards, proactive and resource‑ful.

Required skills

What we offer

• Competitive salary dependent on experience.
• Full‑time permanent contract with standard office hours (09:00‑18:00).
• Dynamic, high‑growth environment in a leading VC firm.
• Opportunity to work on international projects and events.