Executive Assistant – CAR‑T Oncology (Global)

About the role

Join Novartis as an Executive Assistant supporting the Disease Area Head for CAR‑T Oncology. You will work at the centre of global commercial and clinical trial supply initiatives, ensuring smooth operations and enabling strategic decision‑making across international teams.

Key responsibilities

• Provide executive‑level administrative support to the DAH and a team of ~55 professionals.
• Coordinate complex scheduling across multiple time zones for meetings and trainings.
• Organise logistics for international travel, process expense reports, and manage on‑site, off‑site and virtual meetings.
• Lead defined administrative projects, delivering on scope, timelines and outcomes.
• Streamline and optimise administrative processes to boost team efficiency.
• Act as liaison for departmental guidelines and services across internal teams.
• Maintain confidentiality while handling sensitive information and communications.
• Support cross‑functional collaboration and contribute to special initiatives.

Required profile

• Fluent English speaker with strong verbal and written communication skills.
• Proven ability to manage multiple priorities in a fast‑paced environment.
• Excellent organisational detail and discretion handling confidential data.
• Bachelor’s degree or equivalent professional experience.
• Ability to work independently with minimal supervision.
• High tolerance for deadlines and conflicting priorities.

Required skills

• Advanced proficiency in Microsoft Word.
• Advanced proficiency in Microsoft Excel.
• Advanced proficiency in Microsoft PowerPoint.

What we offer

• Competitive salary range €30,500 – €56,600 per year.
• Comprehensive benefits including insurance, retirement plans and wellbeing resources.
• Flexible and hybrid working options.
• Minimum 14 weeks paid parental leave.
• Global recognition programs and career development opportunities.