Executive Assistant & Office Administration

About the role

We are seeking a proactive and highly organized Executive Assistant & Office Administrator to support our leadership team in Madrid. The role combines executive assistance with day‑to‑day office management, offering exposure to senior stakeholders and a fast‑paced environment.

Key responsibilities

• Provide comprehensive support to executive members, managing calendars, scheduling meetings and coordinating appointments.
• Arrange domestic and international travel, preparing itineraries and handling logistics.
• Prepare and submit accurate expense reports.
• Create and edit presentations, reports and other documentation.
• Coordinate meeting logistics and organise internal and external events.
• Support onboarding of new hires, handling documentation and coordination.
• Manage office supplies, procurement processes and welcome visitors.
• Serve as point of contact for general administrative queries and provide ad‑hoc project support.

Required profile

• Strong organisational and multitasking abilities with high attention to detail.
• Excellent written and verbal communication in both Spanish and English.
• High level of discretion and ability to handle confidential information.
• Proactive, flexible and solution‑oriented mindset.
• Ability to work independently and collaboratively in a dynamic environment.

Required skills

• Good knowledge of Microsoft Office suite (Outlook, PowerPoint, Excel, Word).