Executive Assistant – Private Equity

About the role

Join a reputable global private equity firm in Madrid as an Executive Assistant supporting three senior investment professionals. You will provide top‑level administrative and organisational support in a fast‑paced, international environment.

Key responsibilities

• Manage complex calendars, schedule board and management meetings across multiple time zones.
• Coordinate internal and external meetings, conferences and travel arrangements, including expense reporting.
• Handle correspondence and telephone communications in both English and Spanish.
• Prepare meeting materials, take minutes and ensure timely follow‑up on action items.
• Act as a liaison between senior professionals and business partners, maintaining confidentiality at all times.

Required profile

• 5‑10 years of experience as an Executive Assistant supporting senior leaders.
• Background in a global firm, preferably within financial or professional services.
• Fluent English and professional‑level Spanish.
• Proactive, team‑oriented attitude with strong emotional intelligence.

Required skills

What we offer

• Competitive salary with discretionary bonus.
• Wellness allowance, lunch and snacks.
• Hybrid working model (1 day remote per week) and 2 weeks work‑from‑anywhere in summer.
• 25 days annual leave, off‑site events and regular team socials.