Executive Assistant – Private Equity (Madrid)

About the role

Join a reputable global private equity firm in Madrid as an Executive Assistant supporting three senior investment professionals. You will provide top‑level administrative and organisational support in a fast‑paced, international environment.

Key responsibilities

• Manage complex calendars, schedule board and management meetings, and coordinate internal and external conferences across multiple time zones.
• Handle all correspondence and telephone communications with business partners in both Spanish and English.
• Organise travel arrangements, prepare itineraries, and process travel expense reports.
• Prepare meeting materials, take minutes, and follow up on action items.
• Provide general administrative assistance to senior investment staff.

Required profile

• 5‑10 years of experience as an Executive Assistant supporting senior leaders.
• Background in a global firm, preferably within financial or professional services.
• Fluent English and professional‑level Spanish.
• Proactive, team‑oriented attitude with strong emotional intelligence and active listening skills.

Required skills

What we offer

• Competitive salary plus discretionary bonus.
• Wellness allowance, lunch and snacks in the office.
• Regular off‑site events, Christmas party, and team socials.
• Hybrid working model (1 day per week remote).
• 25 days annual leave and 2 weeks work‑from‑anywhere during summer.