Executive Assistant – Private Equity Office in Valencia

About the role

We are seeking an Executive Assistant to support the growing team of a global private‑equity firm in its new Valencia office. The role will provide high‑level administrative support to senior executives, ensuring smooth daily operations and enabling the business to scale efficiently.

Key responsibilities

• Manage diaries, email inboxes and incoming calls, prioritising and routing as needed.
• Coordinate internal and external meetings, welcome guests and handle travel arrangements, including complex international itineraries.
• Support onboarding and induction processes for new joiners.
• Process expense reports, invoices and other financial admin tasks.
• Provide cover for other Executive Assistants during holidays.
• Handle ad‑hoc projects such as mail handling, printing, binding and archiving.

Required profile

• Professional services background – preferably private equity, finance, banking, law or management consulting.
• Fluent English (professional level); Spanish and/or German are a plus.
• Strong organisational, problem‑solving and communication skills.
• Proactive, deadline‑driven and able to work under pressure.
• Legal right to work in Spain.

Required skills

• Secretarial and administrative expertise.
• Experience with expense management and travel coordination.

What we offer

• Competitive salary with performance‑related bonus.
• Annual salary reviews.
• Wellness benefits.
• Access to global work events and development opportunities.