Executive Assistant to SVP Corporate Development & VP Strategy

About the role

Novanta is seeking a polished, proactive Executive Assistant to support the SVP of Corporate Development and the VP of Strategy and New Business Development. Based in Barcelona, this role ensures the executives’ time is maximized and strategic priorities are executed efficiently.

Key responsibilities

• Manage calendars for internal team meetings, project meetings, and corporate development sessions, handling urgent scheduling requests.
• Coordinate with the broader Executive Assistant team to synchronize priority meetings, product debriefs, and cross‑functional project sessions.
• Create and maintain department distribution lists and draft communications as needed.
• Plan, schedule, and book domestic and international travel, including visas, car services, hotels, meals, and meeting logistics.
• Process expense reports promptly and ensure compliance with company policies.
• Handle phone, email, and postal inquiries, responding appropriately.
• Oversee day‑to‑day office operations such as supplies and facilities management.

Required profile

• Experience in finance or corporate environments.
• Exceptional written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Highly organized, detail‑oriented, and able to work independently.

Required skills