Executive Personal Assistant to Chairman

About the role

We are looking for an Executive Personal Assistant to support the Chairman in a fast‑paced, international environment. The role blends high‑level executive assistance with personal support, requiring discretion, proactive organization, and the ability to manage complex, changing schedules.

Key responsibilities

• Manage the Chairman’s calendar, appointments, and daily agenda.
• Coordinate domestic and international travel, including flights, visas, accommodations, and detailed itineraries.
• Accompany the Chairman on business trips when required.
• Prepare meeting agendas, presentations, reports, and briefing materials.
• Screen, prioritize, and handle emails, calls, and correspondence.
• Serve as the primary liaison between the Chairman and internal/external stakeholders.
• Handle confidential business and personal information with absolute discretion.
• Organize personal appointments, reservations, household services, and family logistics.
• Liaise with lawyers, banks, consultants, accountants, and travel providers.
• Conduct research and produce reports on various topics.
• Track deadlines, follow up on actions, and support special projects.

Required profile

• Minimum 5 years of experience supporting C‑level executives, chairpersons, CEOs, or high‑net‑worth individuals.
• Fluent in English and Spanish, both spoken and written.
• Exceptional organizational, planning, and time‑management abilities.
• Strong problem‑solving skills, attention to detail, and ability to juggle multiple priorities.
• High level of professionalism, integrity, and discretion.
• Valid passport and willingness to travel internationally on short notice.
• Flexibility to work outside regular hours when business demands require.

Required skills

• Microsoft Office
• Google Workspace

What we offer

• Competitive salary range of €2,000‑€2,500 per month.
• Opportunity to work closely with senior leadership in an international setting.
• Frequent travel and exposure to global business environments.