Head of Office & Operations (Executive Assistant)

About the role

We are a fast‑growing international company establishing a new office in Madrid. The Head of Office & Operations will build and manage the local office infrastructure while acting as the primary liaison with our global teams. This role blends office management, operational excellence, and international coordination.

Key responsibilities

• Lead the setup and day‑to‑day management of the new Spanish office, ensuring a professional and productive environment.
• Manage relationships with external suppliers, facilities, technology providers and oversee office budgets and expenses.
• Develop and implement operational processes to support business growth and improve internal workflows.
• Coordinate administrative activities across departments and ensure compliance with local regulations.
• Serve as the main point of contact between the Madrid office and international headquarters, facilitating cross‑border projects and communication.
• Support the development of company culture by organizing internal events, meetings and team activities.

Required profile

• Bachelor’s degree in Business Administration, Management, Hospitality, Operations or a related field.
• 8+ years of experience in office management, operations or executive support.
• Strong organizational, detail‑orientation and communication skills.
• Ability to work independently, take ownership of processes and coordinate multiple stakeholders.
• Comfortable operating in a multicultural, international environment.

Required skills