Office Coordinator – Madrid

About the role

We are looking for an Office Coordinator to join our Madrid office and ensure the smooth daily operation of our facilities. You will be the central point of contact for building services, suppliers, and internal teams, supporting a dynamic retail environment.

Key responsibilities

• Oversee facilities management, including cleaning, maintenance, supply monitoring and liaison with landlords and service providers.
• Coordinate external vendors, monitor service quality, arrange deliveries and resolve operational issues promptly.
• Manage logistics for office goods, samples and shipments, handling any delays or damages.
• Provide first‑line employee support, assist with onboarding, visitor management and internal events.
• Act as the link between the Madrid office and central IT teams in Germany, handling hardware requests, equipment replacements and technical support for new joiners.
• Assist employees with travel bookings on approved platforms and answer questions about travel and expense tools.

Required profile

• Completed commercial education or business administration qualification, or equivalent professional experience.
• 1–2 years of experience in office or facilities management, including supplier management.
• Strong organisational and coordination abilities, service‑oriented mindset and keen attention to detail.
• Proactive ownership, ability to manage multiple priorities and a practical, solution‑focused approach.

Required skills