Office Manager & Assistant

About the role

The Office Manager & Assistant is the operational backbone of Market Securities’ Madrid office. You will ensure a professional, safe, and compliant workplace while providing day‑to‑day administrative support to all Madrid‑based staff in a fast‑growing, international environment.

Key responsibilities

• Oversee daily office operations, supplies, equipment, access control and meeting‑room readiness.
• Coordinate vendors and service providers such as building management, cleaning, maintenance and courier services.
• Act as the primary health & safety contact, liaise with occupational health providers, and maintain records for regulatory inspections.
• Provide administrative support including travel bookings, expense coordination via Navan, meeting logistics and general queries.
• Manage onboarding and off‑boarding logistics, workspace allocation and office access for new joiners and leavers.
• Collaborate with the Paris Office Manager to align office management practices across locations.

Required profile

• 1–3 years of experience in office management, administration or executive support within an international or professional services setting.
• Familiarity with facilities coordination and vendor liaison; experience in a regulated financial services environment is a plus.
• Fluent in Spanish and English (written and spoken); French is a strong plus.
• Strong organisational skills, attention to detail, discretion and the ability to work autonomously.

Required skills

• Proficiency with Microsoft Office 365 (Outlook, Teams, Excel, Word).
• Experience using Navan for travel and expense management.