Office Manager – Create Inspiring Workspaces

About the role

We are looking for an Office Manager to ensure our Milan, Madrid or Warsaw office runs smoothly and becomes an inspiring place for our teams. You will be the go‑to person for facilities, logistics and workplace experience, supporting a fast‑growing, AI‑driven company.

Key responsibilities

• Maintain a clean, comfortable, fully equipped office environment.
• Coordinate daily logistics such as deliveries, supplies, catering and maintenance.
• Manage access, security and emergency procedures, including temporary passes.
• Quickly troubleshoot facilities issues to keep the workspace functional.
• Identify and implement improvements to enhance the overall workplace experience.

Required profile

• Strong reasoning ability and attention to detail.
• High drive, ambition and ownership of tasks.
• Team‑oriented mindset, willing to support any idea and get hands dirty.
• Full‑time on‑site presence in the assigned office.
• Fluent in English and the local language (Italian, Spanish or Polish).

Required skills

What we offer

• Opportunity to work in a high‑growth, AI‑focused environment.
• Fast career progression and learning opportunities.
• Collaborative, talent‑dense teams with minimal hierarchy.