Office Manager – Facilities & Administration (Madrid)

About the role

We are looking for an Office Manager to ensure the smooth daily operation of our Madrid office. You will act as the central point for facilities, vendor coordination, logistics, employee support, IT liaison and travel administration, contributing to an efficient and welcoming workplace.

Key responsibilities

• Oversee facilities management, including cleaning, maintenance, supplies, and relationships with landlords and service providers.
• Coordinate external vendors, monitor service quality, manage deliveries and resolve operational issues promptly.
• Handle receipt and dispatch of office goods, samples and shipments, addressing delays or damages.
• Provide first‑line support for employee office requests, onboarding activities, visitor management and internal events.
• Liaise with central IT teams in Germany to arrange hardware, equipment replacements and technical support for new joiners.
• Assist employees with travel bookings on approved platforms and guide them on travel and expense tools.

Required profile

• Commercial education or business administration qualification, or equivalent professional experience.
• 3–5 years of experience in office or facilities management, including supplier management.
• Strong organisational and coordination abilities, service‑oriented mindset and high attention to detail.
• Proactive ownership, ability to manage multiple priorities and a solution‑focused approach.

Required skills