Office Manager

About the role

The Office Manager ensures the smooth operation of the workplace, overseeing all administrative and facility functions. This role creates a welcoming, efficient environment, supports employees with day‑to‑day needs, and contributes to team morale and productivity.

Key responsibilities

• Manage daily office operations, maintaining cleanliness, functionality and a pleasant atmosphere.
• Control inventory, purchase supplies, equipment and furniture while keeping costs effective.
• Coordinate maintenance requests, repairs and troubleshoot facility issues.
• Ensure compliance with health, safety and security protocols, including emergency plans.
• Serve as the primary contact for office‑related inquiries and support employee onboarding, workspace setup and IT equipment distribution.
• Arrange travel, conference registration and scheduling for staff as needed.
• Plan and execute company events, team‑building activities and meetings, handling logistics such as catering, venue booking and AV equipment.
• Develop and monitor the office budget, track expenses, negotiate vendor contracts and prepare monthly expense reports.
• Conduct risk assessments, organise fire drills and first‑aid training, acting as the emergency point of contact.
• Establish and improve office procedures, maintain records of contracts and expenses, and recommend process enhancements.

Required profile

• Bachelor’s degree in Business Administration, Operations Management or a related field (preferred).
• Minimum 3 years of experience in office management or facilities management.

Required skills