Office Manager – Luxury Real Estate

About the role

We are seeking a dynamic and highly organized Office Manager to ensure the smooth daily operation of our Barcelona office and deliver an exceptional experience to clients, partners and advisors in the luxury real estate sector.

Key responsibilities

• Welcome clients and visitors, creating a strong first impression.
• Handle incoming calls, emails and general correspondence.
• Coordinate day‑to‑day office and reception activities.
• Support the sales team and senior leadership with administrative tasks.
• Maintain and update the company CRM (training provided).
• Prepare presentations, reports, contracts and other business documentation.
• Manage suppliers, office maintenance and equipment.
• Organise schedules, meetings and internal communications.
• Maintain office records and administrative documentation.
• Assist with basic invoicing and financial administration.
• Ensure efficient office procedures and collaborate with other departments to optimise workflows.
• Act as the main point of contact for clients, partners and suppliers.

Required profile

• Previous experience as an Office Manager, Executive Assistant, Receptionist or a similar administrative role.
• Experience in luxury real estate, hospitality or professional services is a strong advantage.
• Excellent verbal and written communication skills in Spanish and English (mandatory); French or additional languages are a plus.
• High attention to detail, proactive mindset and strong organisational abilities.
• Outstanding interpersonal and customer‑service orientation.

Required skills

• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• CRM systems (experience with digital tools)