Office Manager – Madrid (English/German)

About the role

ARRK Engineering is seeking an Office Manager to support its growing Madrid office. You will act as the primary liaison between the Spanish site and the German headquarters, ensuring smooth daily operations and a positive employee experience.

Key responsibilities

• Manage day‑to‑day office functions including workstations, meeting rooms, supplies, reception, and external service providers.
• Oversee office security, access control, and compliance with internal standards.
• Handle invoicing, payments, and financial documentation related to office operations, supporting audits as needed.
• Provide administrative and operational support to employees in Spain, serving as the main point of contact.
• Coordinate onboarding and off‑boarding processes together with HR in Germany.
• Administer employee benefits platforms such as Coverflex, ensuring accurate monthly reporting.
• Facilitate communication between the Madrid office, German headquarters, and external partners.
• Design, document, and continuously improve internal processes to boost efficiency and employee satisfaction.

Required profile

• Proven experience in people‑facing roles with HR‑related responsibilities and office management.
• Fluent English (mandatory); German is a strong plus.
• Proactive, hands‑on mindset with strong ownership and ability to thrive in fast‑changing environments.
• Highly organized, detail‑oriented, and capable of coordinating multiple stakeholders.
• Analytical mindset to identify inefficiencies and propose improvements.

Required skills

• Coverflex
• Copilot

What we offer

• Dynamic, international work environment within a growing engineering group.
• Opportunities to influence office processes and employee experience.
• Collaborative culture bridging Spanish and German teams.