Office Manager – Madrid

About the role

We are looking for an organised and proactive Office Manager to lead the day‑to‑day operations of our Madrid studio. The role will ensure a professional environment, support HR and compliance functions, and act as a liaison with our international support team.

Key responsibilities

• Oversee office logistics, supplies, equipment maintenance and health & safety compliance.
• Coordinate internal meetings, business travel, and team activities.
• Manage HR administration including onboarding, inductions, performance reviews, training and employee records.
• Support recruitment processes such as advertising, scheduling interviews and candidate communication.
• Maintain QA documentation, assist with ISO procedures and provide administrative support to senior management.
• Handle accounting tasks including invoice processing, expense management and coordination with the finance team.

Required profile

• Minimum 2 years experience as an Office Manager in an architecture, engineering or design environment.
• At least 2 years hands‑on experience in HR operations.
• Experience with QA and ISO procedures (minimum 1 year).
• Advanced English proficiency (C1 level) and strong organisational and communication skills.
• Proactive, detail‑oriented and able to work independently.
• French language skills are a plus.

Required skills

What we offer

• A key organisational role within a growing international practice.
• Collaboration with teams in London, Paris, Milan and Frankfurt.
• Competitive salary and hybrid working model.