Office Manager – Madrid

About the role

Nova is seeking an Office Manager to run the day‑to‑day operations of its Madrid office. You will be the go‑to person for keeping the workspace functional, supporting HR and finance tasks, and ensuring that suppliers and contracts are managed efficiently.

Key responsibilities

• Maintain office supplies, equipment and facilities, ensuring a welcoming and productive environment.
• Coordinate with external suppliers, negotiate contracts and keep organized records of agreements and renewals.
• Support onboarding and off‑boarding processes, handle basic HR documentation and liaise with external labor advisors.
• Process invoices, track payments, assist with account reconciliation and help prepare monthly financial reports.
• Handle miscellaneous operational and administrative tasks as the company grows.

Required profile

• 1‑2 years of experience in administrative, finance or office support roles.
• Highly organized, detail‑oriented and reliable.
• Strong communication skills and ability to work with internal and external stakeholders.
• Proactive attitude with a willingness to take initiative and improve processes.
• Experience in a startup or small‑company environment is a plus.

Required skills

• Proficiency with spreadsheet software (e.g., Excel or Google Sheets).
• Familiarity with invoice processing systems and basic productivity tools.