Personal / Executive Assistant to CEO (Madrid)

About the role

Picsart, a leading AI‑powered creative platform, is seeking a highly organized and discreet Personal / Executive Assistant to support its CEO and Founder. Based in Madrid, you will work closely with the CEO and his Chief of Staff, handling both professional and personal responsibilities to ensure his day runs smoothly.

Key responsibilities

• Own and protect the CEO’s daily schedule, coordinating meetings across Madrid, Miami, and Yerevan time zones.
• Plan and book complex international travel, manage loyalty programs, visas, and last‑minute changes.
• Provide personal and household support, handling day‑to‑day logistics and appointments while the CEO is in Madrid.
• Coordinate events, dinners, off‑sites, and conference attendance, liaising with venues and hosts.
• Manage expenses, invoices, and reimbursements, maintaining audit‑ready records.
• Maintain highly confidential personal and business information with absolute discretion.

Required profile

• Fluent in Spanish and English (spoken and written).
• Based in Madrid or willing to relocate.
• 3–5+ years experience as a Personal or Executive Assistant, preferably to a founder, C‑level executive, or high‑net‑worth individual.
• Exceptional organization, proactive problem‑solving, and calm under pressure.
• Strong discretion and trustworthiness with sensitive information.
• Tech‑savvy with genuine curiosity for AI tools.

Required skills

• Calendar management tools
• Travel booking platforms
• Messaging applications
• AI productivity tools