Project Administrative Assistant - Energy EPC

About the role

Massy Wood is recruiting a Project Administrative Assistant with considerable experience in the energy and EPC industry. The role provides project administrative, cost, document and timesheet management support to the project team.

Key responsibilities

• Review and ensure the accuracy of company invoices and their cost information
• Assist project engineers with project costing and timesheet management
• Maintain a database for staff site passes, inductions and mandatory training, and issue weekly reports on expiry dates
• Maintain the line manager's calendar and contacts in Outlook
• Assist with venue arrangements, presentation material and meeting organisation (documentation, bookings, catering)
• Format reports, presentations, letters and other documents
• Set up and maintain filing systems, record and distribute meeting minutes, and coordinate travel and reservations
• Issue and distribute correspondence, reports and documents, and liaise with internal and external contacts

Required profile

• Diploma or Bachelor's degree in Business Administration or a related discipline from a recognised university
• At least five years' experience in an administrative role
• Experience in the oil and gas industry is an asset
• Valid Certificate of Good Character (not older than 6 months); no sponsorship provided

Required skills

• Strong working knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Awareness of the project environment and ability to work with minimal supervision
• Effective organisation, planning and communication skills, able to handle multiple priorities and tight deadlines