Site Administrator (Temporary, 6 months) – Immediate Start

About the role

We are looking for a temporary Site Administrator to join our Madrid office for an initial six‑month period, with the possibility of extension. The role is essential for maintaining smooth administrative processes, compliance and efficiency across construction projects on‑site.

Key responsibilities

• Coordinate and book inductions and training sessions for site operatives, maintaining accurate records.
• Manage staff records for new hires, transfers and leavers, keeping the principal contractor and office informed.
• Ensure all site documentation complies with local regulations, including A1 certificates, contracts and appendices.
• Assist procurement by preparing requisition forms and tracking delivery statuses.
• Handle day‑to‑day office administration such as scanning, photocopying, printing and document organisation.
• Maintain a subcontractor directory and welcome visitors, subcontractors and operatives.
• Work with the Health & Safety officer to inspect safety documentation and ensure site compliance.
• Provide ad‑hoc administrative support to the project team and make independent decisions to prioritise tasks.
• Develop and maintain document control systems, conduct audits and train employees on document usage.

Required profile

• Minimum 4 years of administrative experience in a fast‑paced environment.
• Strong problem‑solving abilities and meticulous attention to detail.
• Excellent organisational and time‑management skills, with the ability to work independently.
• Full clean driving licence.
• Fluent in Spanish and English.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint
• Google Drive