Workplace Coordinator – Office Services

About the role

The Workplace Coordinator will ensure a first‑class experience for colleagues and visitors, maintaining high standards of office operation across Entain’s Ceuta campus. Reporting to the Workplace Manager, you will be part of the Global Workplace Team delivering safe, compliant and inspiring workplace services.

Key responsibilities

• Welcome and orient colleagues and visitors, managing reception and access control.
• Maintain office standards, quality assurance checks and day‑to‑day operations.
• Support the Workplace Manager in implementing new standard operating procedures.
• Use Desk Planners, Work Planners and ServiceNow to schedule tasks, handle reactive requests and track maintenance.
• Coordinate with the REWS team and external suppliers to complete preventive maintenance and manage office supplies.
• Assist the Health & Safety manager with incident reporting and compliance.
• Support the local social committee and internal ISO/audit activities.
• Control budgeting for goods and services, raise purchase requisitions and obtain supplier quotes.
• Create generic risk assessments for non‑technical tasks and review supplier method statements.

Required profile

• Strong attention to detail and a proactive “can‑do” attitude.
• Excellent communication skills and ability to build relationships with internal stakeholders and suppliers.
• Experience in office administration or facilities coordination.
• Good understanding of health‑and‑safety and compliance processes.

Required skills

• Proficiency with ServiceNow for task management.
• Familiarity with Desk Planners and Work Planners tools.
• Ability to produce risk assessments and handle purchase requisitions.