Administrative Assistant – Administration (Zaragoza)

About the role

Dia is looking for two Administrative Assistants to join its HR and Administration team at the Zaragoza delegation. The role supports the entire administration area, ensuring smooth operation of store audits, invoicing, inventory, and financial flows.

Key responsibilities

• Audit store processes, verify anti‑loss materials and correct recording of returns, losses and breakages.
• Handle invoicing, place orders with external suppliers, and monitor payments from franchisees.
• Control merchandise flows, including rectifications, returns, self‑consumption and transfers between stores.
• Detect and anticipate payment anomalies, perform daily sales reconciliation and monthly closing.
• Manage civil liability claims and third‑party damages.
• Plan and schedule inventories for owned stores, franchises and warehouses, analyse results and propose improvements.
• Distribute incoming mail, organise travel bookings and uniform logistics for the store network and warehouse.
• Perform occasional extra tasks related to the scope of the position.

Required profile

• Medium or higher level education in administration.
• Own vehicle and willingness to travel to Villanueva de Gállego and occasional store visits.
• Availability to work full‑time, Monday‑Thursday 08:00‑17:15, Friday 08:00‑15:00.
• Ability to work two remote days per month.

Required skills

• Proficiency with Google collaborative tools.
• Basic knowledge of AS400.
• Basic knowledge of SAP.

What we offer

• Two positions: one temporary (IT coverage) and one permanent.
• Hybrid work model with two remote days per month.
• Discount on Dia purchases.
• Inclusion in a company ranked among Spain’s best corporate reputations (Merco 2025).