AST and Programs Support - Apprentice

About the role

GE HealthCare is looking for an AST and Programs Support apprentice in Madrid. The role leads and drives the Aggregate Spend Tool (AST) and its related processes, providing administrative, marketing and commercial support for HCP interactions in line with company rules and regulations. It covers the full cycle of Customer and third-party program activities, including tracking, validation and approval.

Key responsibilities

• Manage and process interaction requests through the AST platform
• Prepare and complete required documentation, including contracts and invitation letters
• Upload documents to the designated platforms accurately and on time
• Monitor request progress to avoid delays and manage cost control
• Oversee Purchase Order (PO) approvals using the Agora tool and coordinate signature collection from Transaction Owners (TOs)
• Act as liaison between TOs and the Center of Excellence (COE) to resolve queries and secure transaction approval
• Submit approved requests to the travel agency with complete processing information
• Track outstanding balances and work with Accounts Payable to resolve invoices, forwarding invoices to AP when payments go to entities other than the travel agency
• Manage supplier registration and onboarding in the SOAR tool

Required profile

• Bachelor's degree in Business Management or a related field
• For Spain-based candidates: the degree or vocational training must have been completed in the last 3 years, and the candidate must not have held this type of contract before; the contract lasts up to 12 months
• Experience in administrative support, finance operations or compliance-related roles is preferred

Required skills

• Familiarity with AST, Agora, SOAR and Salesforce (SFDC) is a plus
• Strong organisational and time-management skills, attention to detail and ability to handle multiple tasks
• Excellent communication and stakeholder management