Business Support Coordinator

About the role

AstraZeneca is seeking a Business Support Coordinator for its Late Development Oncology unit in Barcelona. The role is hybrid, with three days in the office and two days remote, and provides high‑level administrative and project coordination support to senior global leaders.

Key responsibilities

• Provide 1:1 executive support, including complex calendar management, travel arrangements, and expense processing.
• Coordinate project logistics: manage agendas, minutes, action logs, distribution lists, and virtual/in‑person meeting setup.
• Maintain and structure SharePoint sites, store materials, and train teams on usage.
• Facilitate communication with internal and external stakeholders and ensure confidentiality.
• Identify and implement process improvements across the business support function.

Required profile

• Minimum 5 years of administrative experience supporting senior leaders in an international environment.
• Bachelor’s degree.
• Strong judgment, tact, and negotiation abilities.
• Resourceful, proactive self‑starter who can manage multiple priorities under tight deadlines.
• Fluent written and spoken English.

Required skills

• Microsoft 365 proficiency.
• SharePoint administration.
• Virtual meeting technologies (e.g., Teams, Zoom).
• Experience with AI tools (desirable).