Executive Assistant – Customer Service & Planning & Digital Transformation

About the role

This position provides high‑level executive assistance to two Vice Presidents overseeing Customer Service & Planning and Digital Transformation & Productivity. The role demands strong multitasking, prioritisation and the ability to work under tight deadlines in a dynamic, international environment.

Key responsibilities

• Arrange and book frequent travel, including airport transfers and hotel accommodations for two VPs.
• Maintain and update the VPs’ daily schedules, coordinate meetings and ensure timely handling of meeting requests.
• Support the planning and organisation of Customer Service & Planning team events.
• Process invoices, expenses, holiday requests and purchase orders in the appropriate systems, ensuring accuracy and timely approval.
• Collaborate with Executive Assistants across multiple countries to ensure consistent support.

Required profile

• Significant experience in an executive‑level administrative role with strong project‑management capabilities.
• Excellent communication, organisational and time‑management skills, with a proactive and confidential approach.
• Ability to work under pressure, prioritize tasks and meet tight deadlines.
• Fluency in written and spoken English; additional languages are a plus.
• Flexibility, cultural awareness and experience in a global organisation are advantageous.

Required skills

• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Word.
• Proficiency in Microsoft PowerPoint.
• General competence with the MS Office suite.

What we offer

• Permanent contract with a competitive compensation package.
• Opportunity to work in an international environment alongside top professionals.
• Meal vouchers, employee share purchase plan, wellbeing platforms and discounts portal.