Executive Assistant

About the role

The Executive Assistant provides day‑to‑day support to the IA‑TC COO, VPs and the Digital VP in a fast‑paced, matrixed pharmaceutical environment. The role ensures smooth leadership operations through proactive calendar management, travel coordination, and event organization while upholding confidentiality and Werfen’s values.

Key responsibilities

• Manage complex calendars, schedule meetings, and coordinate video‑conference logistics.
• Arrange international travel, visas and expense reporting in line with company policy.
• Prepare purchase orders, invoices and financial documentation for COO and VP projects.
• Welcome visitors and coordinate stakeholder interactions to reflect Werfen standards.
• Organize site‑level events such as annual meetings, town halls and cross‑site gatherings.
• Act as liaison between departments to ensure clear communication for meetings, events and travel.

Required profile

• Bachelor’s degree in a relevant discipline; secretarial training is a plus.
• Minimum 5 years of executive support experience in a multinational setting.
• High level of discretion, proactivity and ability to anticipate business needs.

Required skills

• Proficiency with Microsoft Office, especially Excel and Word.
• Working knowledge of SAP and Concur.

What we offer

• Opportunity to work with senior leadership in a global pharmaceutical company.
• Exposure to cross‑functional projects and international travel.