Executive Assistant

About the role

This position supports senior executives of a global private‑equity firm as it launches a new office in Valencia, Spain. The role is office‑based and requires a proactive, organized professional who can manage a wide range of administrative and coordination tasks in a fast‑moving environment.

Key responsibilities

• Manage diaries, email inboxes and incoming calls, taking appropriate actions.
• Arrange internal and external meetings, welcome guests and handle visitor logistics.
• Provide administrative support for onboarding, induction and documentation of new joiners.
• Handle expense reporting, invoicing and basic financial administration.
• Organise complex international travel itineraries, including visas and accommodations.
• Cover for other Executive Assistants during holidays and absences.
• Perform ad‑hoc projects such as post handling, printing, binding and archiving.

Required profile

• Background in professional services – preferably private equity, finance, banking, law or management consulting.
• Strong team player with a “can‑do” attitude and ability to meet tight deadlines.
• Professional level English; Spanish preferred and German a plus.
• Excellent organisational, problem‑solving and communication skills.
• Legal right to work in Spain.

Required skills

What we offer

• Competitive salary with performance‑related bonus.
• Annual salary reviews.
• Wellness benefits.
• Opportunities to participate in global work events.