Executive Assistant

About the role

GASL Group is hiring a full-time, on-site Executive Assistant based in Port of Spain. The role provides high-level administrative support to senior leadership, keeping executives focused on strategic initiatives while handling their day-to-day needs.

Key responsibilities

• Manage calendars, schedule meetings and coordinate travel
• Prepare correspondence and reports
• Organize and prioritize incoming requests, maintain accurate records and files, and prepare and reconcile expense reports
• Support the execution of meetings, presentations and events
• Act as a key communication point between executives and internal or external stakeholders, ensuring timely follow-up and professional interactions
• Collaborate with cross-functional teams to support operational efficiency

Required profile

• Prior experience in an executive assistant or senior administrative role, ideally in corporate, real estate, retail or hospitality environments
• Relevant education such as an associate or bachelor's degree in Business Administration, Management or a related field is beneficial
• Demonstrated discretion and integrity in handling sensitive information and executive-level matters

Required skills

• Calendar management, meeting coordination and confidential document handling
• Office coordination, recordkeeping and task prioritization in a fast-paced environment
• Preparing and managing expense reports, including tracking expenditures and supporting budget monitoring
• Proficiency with productivity tools (e.g. Microsoft Office or similar suites), email and calendar applications, and basic document formatting
• Clear written and verbal communication, strong organization, attention to detail and the ability to manage multiple tasks and deadlines with minimal supervision