Executive Assistant – Private Equity Office in Valencia

About the role

We are looking for an Executive Assistant to provide high‑level administrative support to senior executives of a global private equity firm launching a new office in Valencia, Spain. The role is office‑based and requires professional English proficiency, with additional language skills considered an asset.

Key responsibilities

• Manage diaries, email inboxes and incoming calls, taking appropriate actions.
• Arrange internal and external meetings, welcome guests and coordinate meeting logistics.
• Provide administrative support for onboarding and induction of new joiners.
• Handle expense management, invoicing and related financial administration.
• Organise complex international travel itineraries, including bookings and travel documentation.
• Cover for other Executive Assistants during holidays and absences.
• Perform ad‑hoc project and administrative tasks such as post handling, printing, binding and archiving.

Required profile

• Background in professional services (private equity, finance, law firms, consulting, etc.).
• Team player with a proactive, can‑do attitude.
• Professional level English; Spanish preferred and German a plus.
• Strong secretarial, organisational and problem‑solving abilities.
• Excellent written and verbal communication skills.
• Ability to work under tight deadlines and handle urgent tasks.
• Legal right to work in Spain.

Required skills

What we offer

• Competitive salary with performance‑related bonus.
• Annual salary reviews.
• Wellness benefits.
• Access to global work events and networking opportunities.