Executive Assistant to CEO

About the role

The Executive Assistant will provide high‑level strategic and administrative support to the Chief Executive Officer of a global technology provider for the air cargo and aviation sector. Working in a hybrid model from Barcelona, the role acts as a trusted partner, helping the CEO manage priorities, communications and strategic initiatives.

Key responsibilities

• Manage and prioritize the CEO’s agenda, aligning daily activities with strategic business objectives.
• Prepare briefing materials, presentations and executive summaries for internal and external engagements.
• Track key initiatives, actions and follow‑ups, ensuring timely execution.
• Serve as the central coordination point between the CEO and internal/external stakeholders, drafting and reviewing executive communications.
• Plan and coordinate executive meetings, including board‑related activities, and handle agenda preparation and material distribution.
• Protect the CEO’s time by proactively resolving scheduling conflicts and acting as a gate‑keeper.
• Maintain accurate, confidential records, documents and filing systems for the CEO office.
• Collect, synthesize and present information from multiple sources to support decision‑making.
• Organize complex international travel, meetings and executive events.

Required profile

• Proven experience providing executive‑level support to senior leaders.
• Strong organizational and time‑management abilities with a focus on strategic priorities.
• Excellent written and verbal communication skills, capable of drafting executive correspondence.
• High degree of discretion and ability to handle confidential information.
• Ability to work autonomously and coordinate across multiple stakeholders.

Required skills