Executive Assistant to Founder & CEO

About the role

We are seeking a polished, proactive Executive Assistant to support our Founder and CEO from our Dallas office. This high‑visibility position demands exceptional organization, discretion, and the ability to thrive in a fast‑paced corporate environment.

Key responsibilities

• Manage complex calendars, scheduling, and meeting coordination for the Founder/CEO.
• Arrange domestic and international travel, creating detailed itineraries and handling last‑minute changes.
• Provide comprehensive administrative and operational support to senior leadership.
• Liaise confidently with internal stakeholders, external partners, and senior teams.
• Handle confidential information with utmost discretion.
• Assist with insurance‑related administration and coordination.
• Prepare reports, presentations, and correspondence as needed.
• Collaborate with another Executive Assistant and report to the Chief of Staff.
• Support ad‑hoc projects, operational initiatives, and occasional personal assistance.
• Remain responsive to urgent business needs outside standard hours and travel when required.

Required profile

• 2–5 years of Executive Assistant experience, preferably with UHNW or high‑profile clients.
• Professional, polished, highly organized and detail‑oriented.
• Strong verbal and written communication skills.
• Proactive, solutions‑oriented, and resourceful mindset.
• Comfortable working fully office‑based in a collaborative team.
• Flexible, adaptable, and able to manage shifting priorities.
• Willingness to travel occasionally.

Required skills

• Advanced proficiency in Microsoft Office Suite.
• Strong Outlook and calendar management skills.
• Strong working knowledge of Excel.
• Highly computer‑savvy with ability to quickly learn new systems and tools.

What we offer

• Base salary $95,000–$110,000 DOE.
• Annual bonus opportunity.
• Communications allowance.
• Generous PTO and holiday package.
• Comprehensive benefits package.