Human Resources Administrative Coordinator

About the role

Reporting directly to the Human Resources Senior Manager, the Human Resources Administrative Coordinator provides clerical and administrative support to the HR department at Berklee Valencia. The role covers day-to-day operations such as employee records, recruitment and onboarding paperwork, payroll data entry and compliance tracking under Spanish labor law. Fluency in Spanish and English is required.

Key responsibilities

• Support recruitment and onboarding: schedule interviews, post job openings and prepare welcome packages and initial documents for new staff, faculty and musicians.
• Prepare drafts of employment contracts, addendums and tax forms, coordinate their signing and archive them securely, keeping physical and digital files up to date.
• Receive, log and track requests for permits, sick leave, sabbaticals and vacations, and file backup documentation for payroll and compliance.
• Monitor daily time-tracking records and working hours, flagging inconsistencies to the HR Manager and keeping records aligned with the Collective Bargaining Agreement.
• Maintain employee and HR data in Workday, analyze it and support decisions while complying with Spanish labor laws.
• Gather and enter monthly payroll variables such as overtime, leaves and contract changes.
• Keep the employee portal and HR website updated with policies, announcements and forms.
• Organize Health & Safety documentation and collect employee signatures for inspections.
• Provide administrative support for HR events and act as first point of contact for employee questions, escalating complex issues to the Senior Manager.

Required profile

• Professional certification or Ciclo Formativo de Grado Superior in Administration, Human Resources or a related field (a Bachelor's degree is not required).
• 2-3 years of experience in administrative or clerical roles, preferably in an HR department.
• Basic knowledge of Spanish labor procedures (permits, leaves, contract types).
• Fluency in written and spoken Spanish and English.
• Valid working permit for Spain / Europe.

Required skills

• Proficiency in Excel, Word (Mac-compatible) and Outlook is essential.
• Familiarity with HR management databases; experience with Workday is highly valued.
• High level of organization, attention to detail, reliability, discretion and excellent communication skills.

Applications are submitted electronically only via the Berklee careers site, with a cover letter and CV (including three references); the position remains open until filled. Berklee states that currently enrolled students cannot apply for staff positions.