Information and Documentation Management Specialist

About the role

The Information and Documentation Management Specialist will support Airbus Defence and Space in Getafe by coordinating subcontractor orders, tracking documentation, and ensuring smooth procurement processes. This role combines logistics, documentation control, and administrative support within a high‑tech aerospace environment.

Key responsibilities

• Generate DDDs and forward them to subcontractors to initiate order requests for work units (WUs).
• Prepare and negotiate all necessary information for order placement, register WUs, and monitor the full order lifecycle until purchase order release.
• Receive delivery notes and DANs from subcontractors, validate them against initial IOS data, and confirm achievement of delivery objectives.
• Prepare approval documentation for IOS in C&B and manage subcontractor personnel registration and removal in GESUB.
• Create and follow‑up MAXIMO records for subcontracted sites.
• Track laboratory equipment shipments and receipts to meet engineering schedules.
• Approve and revoke access to shared folders, manage domain budget consumption, and handle ticketing in MyITSM or ARSI.
• Support other administrative tasks related to documentation and subcontracting services.

Required profile

• Strong attention to detail and ability to work with complex documentation flows.
• Excellent verbal and written communication skills in English and Spanish.
• Experience in logistic and purchase‑order management, preferably within an aerospace or defense context.
• Proactive attitude with the ability to coordinate across multiple internal and external stakeholders.

Required skills

• SAP for logistic and purchase‑order management.
• Google Workspace (Docs, Sheets, Drive) and shared‑folder structures.
• MAXIMO for asset and subcontractor management.
• MyITSM and ARSI ticketing tools.
• Documentation control and subcontractor coordination processes.

What we offer

• Competitive salary and additional vacation days throughout the year.
• Hybrid working model when possible.
• Collective transport service based on work calendar and home location.
• Comprehensive benefits including life and health insurance, employee stock options, retirement plan, and study grants.
• Access to on‑site facilities and a supportive aerospace community.