Office Coordinator

About the role

External Reference Architects is seeking an enthusiastic Office Coordinator to keep its Barcelona studio welcoming, fully equipped, and efficiently run. The role blends administrative oversight with proactive support for senior leadership, ensuring smooth daily operations in a fast‑growing creative environment.

Key responsibilities

• Maintain fluid functioning of office spaces, including supplies, equipment, and overall environment.
• Manage invoicing, supplier relationships, and client billing processes.
• Support the Finance Accountant by handling accounting ledgers and related documentation.
• Analyse data and prepare reports for senior management.
• Safeguard data security, integrity, and confidentiality.
• Assist the CEO and senior team with operational initiatives, scheduling, travel arrangements, and PR requests.
• Organise company‑wide events and internal communications as directed by senior management.

Required profile

• Minimum three years of relevant office administration experience.
• Fluent in spoken and written Spanish and English.
• Highly organised, collaborative, and agile with a positive attitude toward multitasking.
• Ability to thrive in a rapidly changing, dynamic environment.

Required skills

What we offer

• Opportunity to work in a creative studio at the intersection of architecture, art, and digital tools.
• Collaborative team culture focused on innovation and materiality.