Office Manager & Executive Assistant

About the role

We are looking for a highly organised, proactive Office Manager & Executive Assistant to keep our Madrid office running smoothly and support the founders day‑to‑day. This hands‑on role sits at the heart of our fast‑growing startup, offering variety and the chance to make an immediate impact.

Key responsibilities

• Oversee daily office operations: receive visitors, manage deliveries, maintain kitchen and common areas, and coordinate cleaning staff.
• Handle office supplies, monitor inventory and reorder proactively.
• Liaise with technicians, maintenance providers and building management for repairs.
• Support onboarding of new team members with desk setup, equipment and access.
• Manage founders’ calendars, arrange travel and accommodation for the team.
• Organise team events, off‑sites and group travel logistics.
• Act as point of contact for internal and external stakeholders and take on ad‑hoc projects.

Required profile

• Strong organisational skills and attention to detail.
• Proactive, can‑do attitude with ability to anticipate needs.
• Comfortable in a fast‑paced startup environment.
• Fluent English (written and spoken); full fluency not required.
• Discretion and professionalism handling sensitive information.

Required skills

• Familiarity with Google Workspace.
• Experience with Notion or Slack.

What we offer

• Competitive salary up to €35,000 per year.
• Opportunity to work in a dynamic, international startup environment.
• On‑site role in Madrid with close collaboration with founders.