Office Manager

About the role

We are looking for an Office Manager to lead the setup and daily coordination of our new office in Barcelona. The role ensures a professional, welcoming, and brand‑aligned workplace while supporting employee experience and event initiatives.

Key responsibilities

• Support the creation and launch of the new Barcelona office, defining local workplace routines, supplier processes and onboarding standards.
• Coordinate meeting rooms, catering, supplies, equipment, access pins and visitor management.
• Liaise with internal teams and external partners to resolve operational requests.
• Plan and execute team‑building activities, company meetings, trainings, workshops, celebrations and other engagement initiatives, managing the full event cycle from planning to follow‑up.
• Assist with congresses, trade fairs, customer meetings and brand activations, ensuring delivery on time, within budget and according to company standards.
• Organise travel logistics for employees and stakeholders, including flight bookings, hotel reservations, car rentals, transfers and itinerary preparation.
• Occasional travel for event coordination and alignment with local or international teams.

Required profile

• Fluent in Spanish and strong English communication skills.
• Currently residing in Barcelona with long‑term residency.
• Minimum 3 years of experience in workplace coordination, events, executive support, hospitality or employee experience.
• Proven experience organising internal and external events and coordinating travel arrangements.
• Background in a multinational environment within healthcare, aesthetics, pharma, beauty, premium or service‑oriented sectors.
• Proactive, solution‑oriented, team‑focused with strong ownership and accountability.
• Calm under pressure, excellent problem‑solving abilities and high attention to detail.

Required skills