Office Manager – Madrid (Hybrid)

About the role

ARRK Engineering is seeking an Office Manager to support the growing Madrid office. You will act as the main liaison between the Spanish site and the German headquarters, ensuring smooth day‑to‑day operations and a positive employee experience.

Key responsibilities

• Manage daily office operations, including workstations, meeting rooms, supplies, reception, and external service providers.
• Oversee office security, access control, and compliance with internal standards.
• Handle invoicing, payments, and financial documentation related to office activities, supporting audits when needed.
• Provide administrative and operational support to employees in Spain, coordinating onboarding and off‑boarding with HR in Germany.
• Administer employee benefits platforms such as Coverflex, ensuring accurate monthly reporting.
• Serve as the communication hub between the Madrid office, German headquarters, and external partners.
• Design, document, and continuously improve internal processes to boost efficiency and employee satisfaction.

Required profile

• Proven experience in people‑facing roles with HR or office‑management focus.
• Fluent English; German is a strong plus.
• Proactive, hands‑on attitude with strong ownership.
• Highly organized, detail‑oriented, and able to thrive in fast‑changing environments.
• Excellent cross‑cultural communication and stakeholder coordination skills.

Required skills

• Coverflex platform administration
• Microsoft Copilot or similar automation tools

What we offer

• Exciting projects and creative scope
• Employee events and a pleasant working atmosphere
• Attractive salary and sports & wellness benefits