Personal Assistant to Headmaster of Senior School

About the role

We are looking for a highly organised, bilingual Personal Assistant to support the Headmaster of a senior school (Years 9‑13). The role provides dedicated administrative and logistical support during critical periods such as iGCSE, A‑Level and university applications.

Key responsibilities

• Manage the Headmaster’s busy calendar, schedule meetings, appointments and school events.
• Coordinate meeting logistics, including room bookings, hospitality and paperwork.
• Act as the primary point of contact for staff, parents, departments and external stakeholders, gatekeeping the Headmaster’s time.
• Handle written, email and telephone enquiries, prioritising urgent matters.
• Take accurate meeting minutes and follow up on actions.
• Support inspection preparation and maintain required documentation.
• Assist with staff induction, appraisals, co‑curricular activities, trips and events.
• Organise school events such as Parents’ Evenings, Open Days and Information Evenings.
• Prepare, proofread and distribute correspondence, reports and presentations.
• Liaise with Finance, HR and Operations to ensure smooth administrative processes.
• Support critical incident planning and uphold safeguarding and child‑protection policies.

Required profile

• Native or near‑native English proficiency (Spanish preferred but not essential).
• Previous experience in a British independent senior school environment, familiar with iGCSE, A‑Levels and university applications.
• Proactive, tactful, personable with sound judgement.
• Clear understanding of safeguarding responsibilities.

Required skills

• Strong competence with Mac computers.
• Experience using project management systems.
• Familiarity with iSams school management software.
• Interest in AI tools to improve workflows.