Senior Associate Administrative Assistant

About the role

Alcon is seeking a Senior Associate Administrative Assistant to provide advanced support across budget management, marketing activity coordination, executive assistance to the President of International Vision Care, contract system expertise, and data analysis for the SX IMG team.

Key responsibilities

• Consolidate, analyze and track the IMG A&P budget versus actual spend, working with the SX Marketing VP and Finance to ensure alignment.
• Manage purchase orders, cross‑charges and invoices for surgical marketing projects, liaising with suppliers on payments and issues.
• Coordinate and execute planned marketing initiatives, especially digital activities and AMDs Veeva approvals for regional congresses.
• Provide executive assistant support to the President International Vision Care, including calendar management, travel arrangements, expense processing and meeting logistics.
• Serve as subject‑matter expert for Alcon’s contract management system, supporting the IMG team.
• Extract, analyze and visualize data from internal systems, creating reports, dashboards and insights for decision‑making and regulatory reviews.

Required profile

• Strong operational, communication, organizational and time‑management abilities.
• Experience working in multicultural, matrixed environments with geographically dispersed teams.
• Analytical mindset with problem‑solving skills and a simplification approach.
• Ability to manage multiple priorities and collaborate cross‑functionally.

Required skills

• Advanced proficiency in Microsoft Excel.
• Experience with data visualization tools such as Power BI or Tableau.