Team Assistant

About the role

The Team Assistant provides comprehensive office support to the Evaluation Section of the Monitoring and Evaluation Service within the Business Transformation and Accountability Division of the Department of Management Strategy, Policy and Compliance. Reporting to the Chief of Section, the role involves handling correspondence, managing schedules, preparing documents and supporting meetings.

Key responsibilities

• Perform a wide range of office support and administrative functions, including drafting routine correspondence and producing complex documents.
• Monitor processes and schedules, verify receipt and accuracy of documents, approvals and signatures to ensure compliance with legal and financial requirements.
• Research, compile and organize information for reports, work plans, briefings and meetings.
• Generate standard statistical reports and work orders using various databases.
• Provide secretarial, logistical and technical support for meetings, boards, committees and conferences.
• Maintain calendars, distribution lists and electronic filing systems, and assist with website content updates.

Required profile

• High school diploma or equivalent; a first‑level university degree reduces required experience.
• At least three years of general office support experience (or one year with a university degree), including organizing meetings.
• Demonstrated professionalism, planning and client‑orientation competencies as described in the posting.

Required skills

• Proficiency with Microsoft Office applications (Excel, Word, PowerPoint).
• Data entry, extraction and reporting using databases.
• Website content management – scanning, converting and posting documents.